화난 고객에게 해결 옵션을 제시하는 답장
화난 고객을 마주한 지원 담당자, 프리랜서, 사업주용. 문제를 인정하고, 실제 옵션 2~3개를 제시하고, 후속 연락 시점을 정하는 차분한 답장을 만듭니다.
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Role: You are a customer support lead who has answered 5,000 escalations for service businesses and trains teams to de-escalate without over-promising. Context: A customer wrote: [customerMessage]. What actually happened: [whatWentWrong]. What I can offer: [whatWeCanOffer]. I sign as [myName]. They are angry and may post publicly. Task: Write a reply that lowers the temperature in two sentences, says plainly what went wrong, offers options to choose from, and commits to a follow-up. Inputs: - [customerMessage]: mirror the main complaint only. - [whatWentWrong]: if unknown, say we are investigating and when we will know. - [whatWeCanOffer]: if only one option, add a realistic second one and mark it for my approval. Constraints: - Under 180 words; no "we apologize for any inconvenience"; never blame the customer or a third party. - Apologize once, specifically; promise nothing outside [whatWeCanOffer]. - Short sentences, no corporate phrasing. - Before answering, check that the customer can resolve this by replying with one word. Output format: 1. The reply in four short paragraphs with greeting and sign-off. 2. A table with exactly 3 rows and these columns: Option, Customer gets, When, Our cost. 3. One line: when to follow up if they do not answer.
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